We are currently hiring for a part-time Operations Assistant!

 

Operations Assistant

Reports to: Director of Finance and Administration

FLSA Status: Non-Exempt

Hours: 20 hours a week

Compensation Range: $18-$20/hr commensurate with experience

Overview
The Operations Assistant will provide support to the Executive Director, Director of Finance and Administration, Operations Manager and Volunteer & Community Outreach Manager and general support to the operations of the Family House.

Duties and Responsibilities

Finance and Human Resources:
• Quickbooks data entry
• Order office supplies as needed.
• Act as backup for Director of Finance and Administration for processing and submitting biweekly
payroll.
• Assist with benefits administration as needed.
• Manage Birthday cards/celebrations for employees.
• Make bank deposits at least twice a week and secure appropriate change for the front desk as needed.

Operations:
• Prepare monthly occupancy/Vital Statistics reports.
• Publicize weekly meal calendars around the Family House (front desk, sign at front desk, elevators,
etc.).
• Create, print, and post at the front desk the weekly volunteer donation list.
• Maintain and organize therapy dog certification paperwork for current and new volunteers.3e4
• Generate reports as needed from Cervis (Volunteer Management System).
• Provide support as needed to the Volunteer & Community Outreach Manager.

Other:
• Donation data entry as needed during peak times (MWC, year-end).
• Run errands as needed.
• Answer phones and direct calls appropriately as needed.
• Assist with special events as needed.

Qualifications
High School Diploma or GED; college degree preferred but applicable experience may be considered
Personable telephone skills
Excellent verbal and written communications
Excellent interpersonal, time-management and organizational skills; ability to meet deadlines
Strong attention to detail
Ability to work with minimal direction and supervision
Computer literate with knowledge of Microsoft Office
Experience with Quickbooks preferred
Demonstrate positive attitude toward guests, donors, volunteers, staff, and others who come in contact with the Family House
Demonstrate respect for privacy and confidentiality of all guests and agency information
Demonstrate genuine interest in the successful operation of the Family House
Visual acuity to operate a computer terminal and read extensively

Physical demands for this position include sitting, standing, bending, bending, walking, lifting, and/or moving up to 40 lbs.

 

Email your resume to lori.flinchum@familyhousews.org. The position will remain posted until filled.